Holland Area Beekeepers Association (HABA)

 

BYLAWS

 

Article I.  Name and Extent

 

Section 1.  The name of the club shall be Holland Area Beekeepers Association (referred herein as Club).

 

Section 2.  The region served by the Club shall be, but not restricted to, the Michigan counties of Allegan, Barry, Ionia, Kent, Lake, Mecosta, Montcalm, Muskegon, Newyago, Oceana, Osceola and Ottawa, VanBuren.

 

Article II.  Purpose

Section 1.  The purpose of the Club shall be the study and promotion of the science and art of beekeeping. The mission of the Club is to: (1) Encourage and embolden beekeepers and help to establish first-time beekeepers in the success of their efforts; (2) Promote fraternity among local members and beekeepers universally; (3) Afford a forum for the exchange of ideas, guidance and mutual support in the keeping of Apis mellifera, the honey bee; (4) Assist in the education of the community relating to apiculture, its benefits, and necessity; (5) Become a resource for materials, equipment, knowledge, marketing, and local patronage of beekeeping products.

 

Article III.  Affiliation

 

Section 1.  The Club shall be affiliated with the Michigan Beekeepers Association.

 

Article III.  Membership and Dues

 

Section 1.  Membership shall be open to any person who is supporting the Club’s purpose and wishes to participate in Club’s activities.  Membership is not restricted to residents of the region served.

 

Section 2.  Membership is free.

 

Section 3.  For purposes of membership, the term member applies to an individual or their immediate family.

 

Section 4. Membership information, forms and all communication including meeting times, club developments, etc… can all be managed online via the http://hollandbees.org.

 

 

 

Article IV:  Meetings

 

Section 1.  The Club meetings shall be held at a time, location and frequency convenient to the Club membership and determined by the Club President and the club board members. Most board meetings will be held prior to and on the same day as the regular club meeting, in the event that board members have business to conduct. Board meetings can also be called at any other times.  

 

Section 2.  Any items of business may be brought to the membership during any regular meeting.  A simple majority vote of Members present is required to approve any motions that may come before the Club. Club board members may use parliamentary procedures to permit tabling of motions, to allow time for research and consideration.

 

Section 3.  There shall be an Annual Business Meeting of the Club held in January of each year.  The Annual Meeting may be held in conjunction with the regular Club meeting.  The purpose of the Annual Meeting shall be:

  1. to elect officers for the coming year, President and Secretary are elected on even calendar years, while Vice-President and Treasurer are elected on odd calendar year
  2. to hear and approve the financial statement for the Club,
  3. to establish the dues for the upcoming year, and
  4. to consider and vote upon any item of business that may come before the Club.

 

Article IV.  Officers

 

Section 1.  The Club shall have a Board of Directors consisting of four officers: President, Vice-President, Secretary, Treasurer and 3 Members-at-large.  The President, Vice-President, Secretary, Treasurer shall serve a period of two years with the term running from the election at the January Annual Meeting through to the beginning of the January Annual Meeting two years later. Members-at-large shall serve a period of 1 year with the term running from the election at the January Annual Meeting through to the beginning of the following January Annual Meeting.

 

Section 2. All Board of Directors consisting of four officers: President, Vice-President, Secretary, Treasurer and 3 Members-at-large.  The President, Vice-President, Secretary, Treasurer and 3 Members-at-large have equal voting rights. Valid actions require a quorum. A quorum is 3 or more board members, including the President or the Vice-President.

 

Section 3.  Duties of the President.  The Club President shall have the following duties and responsibilities:

  1. Conduct the monthly meetings, including the Annual Meeting.
  2. Upon vacancy of any other Club officer, the President shall appoint a replacement officer subject to the approval of the Members present at the next scheduled Club meeting.
  3. Have signature authority on the Club’s checking account or designate another officer.
  4. Appoint a Nominations Committee at least two months prior to the Annual Meeting for purposes of composing a slate of Members for the Club officers.
  5. Appoint other Committees from time to time as deemed appropriate to assist the Board in items of business or Club activities.
  6. Conduct other activities appropriate for the Office.

 

Section 4.   Duties of the Vice-President.  The Club Vice-President shall have the following duties and responsibilities:

  1. Conduct the monthly meetings, including the Annual Meeting, in the absence of the Club President.
  2. Upon vacancy of the Club President, the Vice-President shall assume the position as President or appoint a replacement officer subject to the approval of the Members present at the next scheduled Club meeting.
  3. The Vice-President shall act in the absence of the President in all other matters of Club business.
  4. Conduct other activities appropriate for the Office.

 

Section 5.  Duties of the Secretary.  The Club Secretary shall have the following duties and responsibilities:

  1. Maintain the Club members list of name and address and/or e-mail lists in collaboration with the web master.
  2. Act as the Club’s Communication Officer by notifying Members, and others who have requested, of Club meeting times and locations, as well as other items of interest to the Club membership.
  3. Receive and send various Club correspondences that may arise from time to time.
  4. Record and maintain the minutes of the Annual meeting.
  5. Conduct other activities appropriate for the Office.

 

Section 6.  Duties of the Treasurer.  The Club Treasurer shall have the following duties and responsibilities:

  1. Maintain the Club’s financial records.
  2. Have signature authority on the Club’s checking account.
  3. Maintain the Club’s membership roster in collaboration with the web master.
  4. Deposit and disburse funds as may be required for conducting Club business.
  5. Prepare the Club’s financial report monthly and present at monthly board meetings.
  6. Present the Club’s bank statement at monthly board meetings. 
  7. Receive the checking account monthly reconciliation statement.
  8. Conduct other activities appropriate for the Office.

 

 

Section 7. Duties of the Members-at-large.  The Club Member-at-large shall have the following duties and responsibilities:

a)  Represent the interests of the general membership on issues of interest or concern

b)  Shares ideas, guidance, and expertise with the Board

c)  Promote education of the membership and public.

d)  Conduct other activities appropriate for the office.

Article V.  Election Procedures

 

Section 1.  The President shall appoint a Nomination Committee at least two months prior to the Annual Meeting at which time Club officers will be elected.

 

Section 2.  The Nomination Committee shall consist of the Club President and at least two members from the Club.  The appointed members may include currently serving Club officers.

 

Section 3.  The Nomination Committee shall:

  1. Submit to the Club President a list of candidates for elected officers no later than one month prior to the Annual Meeting. This list shall also be submitted to the Club Secretary (in collaboration with the web master) who will distribute the list to the Club membership at least 2 weeks prior to the Annual Meeting.
  2. Conduct the elections at the Annual Meeting.
  3. Prepare and count the ballots after the election has closed and announce the results.  Elected candidates shall take office immediately for the ensuing term.

 

Article VI.  Amendment of Bylaws

 

Section 1.  Amendments to these bylaws shall be proposed by a majority of the Board of Directors or by petition of not less than 10 members or a simple majority of the Club.

 

Section 2.  Notice of Bylaws Amendments shall be available to members at least a month before they are voted upon at a meeting of the membership.

 

Section 3.  A majority vote of all members present at the meeting shall be necessary to make the amendment a part of the Club’s bylaws.

 

Article VII.  Fiscal Year

 

Section 1.  The fiscal year shall run from January 1 through December 31.

 

Article VIII.  Conduct of Meeting

 

Section 1.  Roberts Rules of Order shall govern this association in appropriate points of  Parliamentary Procedure.

 

Article IX. Dissolution

 

Section 1.  The Club shall be dissolved upon the adoption of a Motion for Dissolution.  The procedures for Bylaws Amendments shall apply for the adoption of a Motion for Dissolution.

 

Section 2.  Upon dissolution of the Club, the Treasurer shall pay all current Club obligations as funds permit.  If insufficient funds exist to meet all obligations, it shall be the sole discretion of the Treasurer as to which obligation will be paid.

 

Section 3.  If excess funds exist after meeting all financial obligations of the Club, then disposal of these funds, including any other Club assets, shall be made by majority vote of the Board. 

 

ADOPTED THIS 10th DAY OF April, 2014

Certified by:

 

____________________________

Anne Marie Fauvel (Secretary)

 

 

Witnessed by:

 

 

_____________________________

Don Lam (President)

 

 

 

_____________________________

Bryan Immink (Vice-President)

 

 

 

_____________________________

Chuck Bauer (Treasurer)

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